THE ST. ANN MUNICIPAL CORPORATION

CAREER OPPORTUNITY

Position: Administrative Assistant (GMG/AM 3)

Department: Corporate Services Branch
Location: St. Ann’s Bay, St. Ann, Jamaica

Applications are invited from suitably qualified persons to fill the post of Administrative Assistant in the St. Ann Municipal Corporation assigned to the Corporate Services Branch.

Job Summary

Under the direction of the Manager, Human Resource Management & Administration of the St. Ann Municipal Corporation, the Administrative Assistant has the responsibility to provide administrative support to the aforementioned Departments.

Responsibilities

The incumbent(s) will be required to undertake the following responsibilities and duties:

1. Assists with the co-ordination and dissemination of information/documents to various clients (staff/media/general public/public sector).
2. Ensures that documents are dispatched through the most effective means depending on the urgency of correspondence.
3. Schedules appointments and provide prompt and accurate information to callers/visitors/clients.
4. Processes calls, visitors and correspondence directed to the Sections.
5. Assists clients both in person and on the phone by supplying information or referring them to the appropriate source.
6. Establishes and maintain good working relationships with both internal and external customers of the Section.
7. Records and distribute incoming and outgoing correspondences and ensure that they are properly directed and do any follow-up work necessary.
8. Photo copy documents as necessary.
9. Maintains the stock level of stationery within the Section.
10. Produces documents and reports and transcribes minutes for circulation.
11. Conducts extensive research to satisfy queries/questions on behalf of the Director.

Required Skills

• Possess excellent telephone etiquette.
• Possess excellent interpersonal skills.
• Possess excellent written and oral skills.
• Proficient in the use of relevant computer applications to include Microsoft Office.
• Proficient in Minute taking.
• Be a Team Player.
• Analytical Thinking.
• Problem Solving Skills.
• Planning & Organizing Ability.

Qualifications

• Associate Degree or Diploma in Business Administration or a comparable certification.
• At least two (2) years’ experience in a similar capacity.

How to Apply

Applications accompanied by resumes should be submitted no later than Friday, November 6, 2026, to:

The Chief Executive Officer
St. Ann Municipal Corporation
1 Church Street
St. Ann’s Bay, St. Ann

Email:

• secretary_sapc@yahoo.com
• stannmca@gmail.com

Please note that only short-listed applicants will be contacted.

Contact Information

Telephone: (876) 794-9331-2 / (876) 972-2615-6